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Hiatus and Withdrawal Guidelines (view source)
Revision as of 21:27, 28 June 2024
, 21:27, 28 June 2024update based on 2023 board changes
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−When should I send in my request for hiatus?+We ask that you plan ahead and send in your request at least 1 month prior to your+intended start date. Why? Hiatus requests can only be processed at monthly Board
−Meetings.* The meeting dates are posted on the Kwartzlab calendar (visit the website
−for access, or ask to be added to the Google Calendar). Retro-active requests may not
−be successful.
−How do I send my request for hiatus?+You can either complete this form: https://forms.gle/pcn77bksepDTYpyU9, or send an+email to the Board bod@kwartzlab.ca with a subject of “Hiatus Request”, and the
−duration of your hiatus. Don’t forget - hiatus requests must include an end date (which
−can be extended, see details below), must be for whole calendar months, and must be a
−minimum of 2 months in length.
−How long can I take a hiatus for?+There is currently no limit set on the length of a single hiatus period, and each request is+considered by the Board on a case by case basis. A hiatus must have a start and end
−date, it cannot be indefinite.
−
−Can I take a hiatus for one month?
−
−No. The minimum hiatus period is 2 months.
−Last updated October 16 2022
Last updated October 16 2022+
−
● The treasurer (treasurer@kwartzlab.ca) will send an email to issue a+
+○ Payments are due by the 7th of the month+○ Ex. If November dues (which are due November 7th) are not paid+● If your account becomes 2 months overdue, you will be considered+● If your account becomes 3 months overdue, your membership will be+● In the unfortunate circumstance that your membership is terminated for+Last updated October 16 2022
Purpose of a taking a hiatus
+== Purpose of a taking a hiatus ==
There are a few reasons why a member may wish to request a hiatus period:
There are a few reasons why a member may wish to request a hiatus period:
−* They are planning to be out of town for an extended period of time (work or
+* They are planning to be out of town for an extended period of time (work or vacation)
−vacation)
+* They are struggling financially, and need a break to get their affairs in order but would like to stay connected to the kwartzlab community
−* They are struggling financially, and need a break to get their affairs in order but
+* They have a major life event taking priority, thus leaving no time for using kwartzlab (wedding, new family member, family illness, etc.)
−would like to stay connected to the kwartzlab community
−* They have a major life event taking priority, thus leaving no time for using
−kwartzlab (wedding, new family member, family illness, etc.)
−== FAQ ==
+== Submitting a Hiatus Request ==
−Submit early!
+We ask that you try to submit your request 1 month prior to your intended start date. Hiatus requests can only be processed at the monthly Board Meeting, meaning late requests will be processed after the hiatus is supposed to start.
−To submit the request, send an email to the Board board@kwartzlab.ca with a subject of “Hiatus Request”, with the start and end date of your hiatus.
−Hiatus requests
+* must be for whole calendar months,
+* must be a minimum of 2 months in length, and
+* cannot exceed 12 months in length.
−== FAQs ==
−I submitted my request late, what happens now?
−So long as you're in good standing, your submission date is before the month you start your hiatus, and you don't use the lab when you're supposed to be on hiatus your hiatus will usually be approved retroactively. However, this is NOT guaranteed!
−How many hiatus periods can I take in a year?
How many hiatus periods can I take in a year?
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The Board will allow a member to take up to two hiatus periods per year. Or one hiatus
The Board will allow a member to take up to two hiatus periods per year. Or one hiatus
with one extension.
with one extension.
+
I am currently on hiatus, and my period is ending soon, but I need more time
I am currently on hiatus, and my period is ending soon, but I need more time
before I am ready to come back to the lab. What do I do?
before I am ready to come back to the lab. What do I do?
+
The Board will consider an extension request to a currently active hiatus. We ask that
The Board will consider an extension request to a currently active hiatus. We ask that
you make your request at minimum, 1 month in advance so there is time to process
you make your request at minimum, 1 month in advance so there is time to process
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rules. For example, if you wish to use the laser, only an active member can run the job
rules. For example, if you wish to use the laser, only an active member can run the job
for you, and they must remain with you while the machine is running.
for you, and they must remain with you while the machine is running.
+
+
For your information, here are the Kwartzlab Bylaws for Membership Hiatus:
For your information, here are the Kwartzlab Bylaws for Membership Hiatus:
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== To Request a Member Hiatus ==
== To Request a Member Hiatus ==
−Email the board
+Email the board at bod@kwartzlab.ca
Upon Approval
Upon Approval
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your hiatus. You will remain subscribed to all mailing lists + Slack. You will still
your hiatus. You will remain subscribed to all mailing lists + Slack. You will still
retain voting rights during this period.
retain voting rights during this period.
−# You are expected to remove all personal projects from the storage area and your
# You are expected to remove all personal projects from the storage area and your
locker before your hiatus period begins.
locker before your hiatus period begins.
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If your membership is no longer serving you, you may send in a resignation.
If your membership is no longer serving you, you may send in a resignation.
+
To formally withdraw, we ask that you send a notice to bod@kwartzlab.ca with the
To formally withdraw, we ask that you send a notice to bod@kwartzlab.ca with the
subject “Withdrawing Membership”. You will be asked to stop payments on your dues,
subject “Withdrawing Membership”. You will be asked to stop payments on your dues,
remove all your belongings from the lab, and return your key.
remove all your belongings from the lab, and return your key.
+
If your situation changes and you’d like to rejoin the lab at a later date, you will be
If your situation changes and you’d like to rejoin the lab at a later date, you will be
required to go through the application process again.
required to go through the application process again.
+
If you are behind on your payments when you decide to withdraw, we ask that you bring
If you are behind on your payments when you decide to withdraw, we ask that you bring
your account into good standing before leaving the lab. If you leave in bad standing, you
your account into good standing before leaving the lab. If you leave in bad standing, you
will be required to bring your payments back up to date before rejoining the lab.
will be required to bring your payments back up to date before rejoining the lab.
−Membership Termination
+== Membership Termination ==
+If your account falls into arrears:
If your account falls into arrears:
−* The treasurer (treasurer@kwartzlab.ca) will send an email to issue a
warning at one month past the due date.
warning at one month past the due date.
−** Payments are due by the 7th of the month
−** Ex. If November dues (which are due November 7th) are not paid
by December 7, you are considered one month behind in payment
by December 7, you are considered one month behind in payment
and a warning is sent.
and a warning is sent.
−* If your account becomes 2 months overdue, you will be considered
suspended. At this time your key card will be disabled until payment is
suspended. At this time your key card will be disabled until payment is
brought back into good standing. Another e-mail notice will be sent.
brought back into good standing. Another e-mail notice will be sent.
−* If your account becomes 3 months overdue, your membership will be
terminated. A final e-mail notice will be sent.
terminated. A final e-mail notice will be sent.
−* In the unfortunate circumstance that your membership is terminated for
non-payment, you will need to pay the owing amount in full before the
non-payment, you will need to pay the owing amount in full before the
Board will consider your re-application.
Board will consider your re-application.
−